“If it’s 4:30 pm in Phoenix…”

Have you ever had to plan a meeting for participants across multiple time zones? Outlook can help you out in many cases by allowing you to see more than one time zone or automatically adjusting for different time zones. In this post, we offer tips for time zones and many other issues related to scheduling meetings in Outlook.

Part One: Planning, Changing, Canceling

And, if it’s 4:30 pm in Phoenix, it’s 10:30 am in Sydney — but what day?

Planning a Meeting in Outlook

(Outlook 2002, 2003, 2007)

By Matt Mahoney

The core feature of Outlook is the calendar. This invaluable tool helps you keep track of your appointments and enables you to schedule meetings with colleagues. Here’s how to invite attendees to a meeting.

Outlook 2007:

1. Click the File menu, choose New, and then choose Meeting Request.

2. On the Meeting tab of the Ribbon, click the “Scheduling” button (depending on your mail server configuration, this button may also be called “Scheduling Assistant”), located in the Show group. Then click the “Add Others” button at the Read more…

admin Outlook, Time-Saving Tips How To, meetings, Outlook, time zones